1. Roll Call: Chairman George Peterson called the meeting to order at 7:00 PM.
Members Present: Don Bartz, Mutch Owen, Arlene Paulson, Dan Mortensen, Craig McEwen and Village President George Peterson. Jim Keleske was excused. Quorum Present. Also present: Administrator of Public Works Timothy Vergara, and Clerk/Treasurer Debbie Espeland.
2. The "Pledge of Allegiance" was recited.
Motion by Paulson/Owen to approve the Meeting Minutes of the January 29, 2014 and February 10, 2014 Regular Village Board Meeting. Questioned and carried 6:0.
Requests and Statements from the Audience:
Licenses and Permits
- Motion by Owen/Paulson to grant the licenses and permits. Questioned and carried 6:0.
Committee Minutes - Motioned by McEwen/Owen to approve the Planning and Zoning January 29, 2014 meeting minutes. Questioned and carried 6:0.
6. Chip Seal Contract - Motioned by Owen/Mortensen to approve entering into a contract with Fahrner Asphalt in the amount of $60,977.00 to chip seal the following streets: Creske Ave: Calumet to Tesch Lane- Slag Aggregate; Brown Boulevard: BUS HWY 51 to First Street- Slurry; Greenwood Drive: Yawkey Ave. (on the west) to Weston Ave (on the east)- Cisler 3/8" Aggregate; Wall Street: (Buckhorn to Weston)- Double Cisler 3/8" Aggregate and Cedar Creek Subdivision (by Shorey and Margaret)- Slag Aggregate. Roll Call Vote: Don Bartz - Aye; Mutch Owen - Aye; Arlene Paulson - Aye; Dan Mortensen - Aye; Craig McEwen - Aye and Village President George Peterson - Aye. Aye: 6, Ney: 0. Motion carried by unanimous vote.
7. Police Report- Police Chief Jeremy Hunt gave an update on his department.
- Officer Kyle Jolin resigned February 14, 2014. Kyle was with the department for 17 months. Jeremy will be developing a new hire list to replace Kyle.
- Merre Woznicki has been out for carpal tunnel surgery.
- To date there have been 45 traffic accidents, in the same time frame in 2013 there were 46.
- To date the department has had 535 calls, same time frame in 2013 there were 649 and 535 in 2012.
- Officers are finishing their in service training.
8. EMS/Fire Report -Fire Chief Marc Hill gave an update on the activities of the department.
Run Volume is accurate from February 7th through February 21st
23 EMS runs, YTD: 65 ALS Intercepts YTD: 10
3 Fire/Rescue runs, YTD: 13
Total runs to date 78 calls for service since January 1st.
We have finished our classroom portion of the additional driving training program called CEVO (Certified Emergency Vehicle Operator). We will be doing the road course portion at our next drill on March 3rd. The previous drill was canceled due to weather.
I attended an EMS Service Director Conference in Wisconsin Rapids last Wednesday the 19th. Lots of changes are coming from the State EMS Office that we will be adjusting to; especially in concern to vehicle maintenance and inspections. All EMS agencies in the State are in a renewal year for EMS. I will be updating our EMS Operational Plan and procedures to bring us up to par with the State requirements.
3 members are attending the CPR-First Aid instructor course this coming week. This will enable more of our staff to be able to do community and business CPR and First Aid courses, along with our own Village personnel.
Work is continuing on updated our Medical Protocols and aligning them to the current State standards for our level of EMS service.
There has been a lot of positive feedback from our department members about advancing to the Paramedic level of EMS service. A feasibility study will be done within the department about the pros and cons in advancing to the Paramedic level.
Work is also underway for establishing a Village Community Risk Assessment. This risk assessment will detail the current issues of Fire and Life Safety found within the Village. The analysis will target the issues and find appropriate solutions and means to augment and limit those risks identified. These risks can stem from a Hazardous Materials incident at the Paper Mill, to a train derailment, flooding concerns, house fires, and commercial building collapse.
9. Pavilion Rental- On January 28, 2014 the Pavilion heating system was having trouble warming to a temperature above 43 degrees causing the rental that was scheduled that day to move to a different location. Due to the inconvenience the renter has requested a refund of the rent, reimbursement for the bus they rented to bring their event to the Pavilion and the additional cost incurred to move the Caterer. The cost of the bus was $355.00; the additional cost of the Caterer was $100.00. It was concluded the Village would reimburse the renter for the rental fee, half of the bus service cost of $180.00 and the additional cost of the caterer of $100.00. Motioned by McEwen/Owen to reimburse the rental party the rental fee, half of the Bus Service Fee of $180.00 and $100.00 for the Caterer. Questioned: Trustee Don Bartz was not in favor of the reimbursement. Motion carried 5:1.
10. Treasurers Report - Motioned by McEwen/Mortensen to approve the January 2014 Treasurers Report. Questioned and carried 6:0.
11. Payment of the Vouchers - Motioned by Paulson/Owen to approve payment of the vouchers. Questioned and carried 6:0.
12. Ordinance to amend the Village Comprehensive Plan Future Land Use Map for the Cedar Creek Business Park - Motioned by Mortensen/McEwen to adopt an Ordinance to amend the Village Comprehensive Plan Future Land Use Map for the Cedar Creek Business Park as recommended by the Planning and Zoning Commission, as illustrated in Exhibit 2 Cedar Creek Business Park Proposed Future Land Use Map. Roll call vote: Arlene Paulson - Aye; Mutch Owen - Aye; Craig McEwen - Aye; Don Bartz - Aye; Dan Mortensen - Aye and Village President George Peterson - Aye. Aye: 6, Ney: 0. Motion carried by unanimous vote.
13. Amendments to the Village's Official Zoning Map for several parcels in the Cedar Creek Business Park - Motioned by Mortensen/Paulson to approve of amendments to the Village's Official Zoning Map for several parcels in the Cedar Creek Business Park, as recommended by the Planning and Zoning Commission, as illustrated in Exhibit 1 Cedar Creek Business Park Proposed Zoning Map. Roll Call Vote: Don Bartz - Aye; Craig McEwen - Aye; Mutch Owen - Aye; Arlene Paulson - Aye; Dan Mortensen - Aye and Village President George Peterson. Aye: 6, Ney: 0. Motion carried by unanimous vote.
14. Purchase of the Lot on the NE Corner of Grand Avenue and Alexander Street - With possible expansion of the Village Fire Station, the Village considered an offer from Domtar to purchase the lot on the NE Corner of Grand Ave. and Alexander St. Domtar is asking $35,000.00 for the lot. With the setback requirements and the buildable space the board felt the Village should negotiate the purchase price. Motioned by Bartz/McEwen to approve up to $35,000.00 for the purchase of the Lot on the NE Corner of Grand Avenue and Alexander Street with the condition the Village negotiate a better price. Roll Call Vote: Dan Mortensen - Aye; Arlene Paulson - Aye; Craig McEwen - Aye; Mutch Owen - Aye; Don Bartz - Aye and Village President George Peterson - Aye. Aye: 6, Ney: 0. Motion carried by unanimous vote.
15. Administrator of Public Works Continuing Education Attendance - Motioned by McEwen/Paulson to allow the Administrator of Public Works Tim Vergara to attend the Understanding Water Chemistry for Practical Application Class March 3rd and 4th, 2014 in Madison. Questioned and carried 6:0.
16. Administrator of Public Works Report -
- Tim gave an update on the Village of Rothschild Family Snow Sculpture Contest. He felt the Village needed to advertise the event more for time is running out, the event is March 8-9. He recommended the reader board. Trustee Dan Mortensen recommended the Everest Herald.
The Board encouraged more advertising as soon as possible.
17. Committee Reports -
- Trustee Dan Mortensen recommended the Village get a plan together as soon as possible for borrowing.
18. President's Report: Village President George Peterson gave an update on his activities, meetings and Village business.
19. Old Business/New Business: None
20. Adjourn: Motion by Paulson/Bartz. Questioned and carried 6:0. The meeting adjourned at 8:41PM.
2-24-14 Supplement To Minutes
The entire proceedings are on audio file in the Clerk's Office.