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Village Clerk Debbie Espeland called for a motion to appoint Trustee Dan Mortensen to chair the April 14, 2014 Village Board Meeting in the absence of Village President George Peterson. Motioned by Bartz/McEwen to appoint Trustee Dan Mortensen to chair the April 14. 2014 Village Board meeting. Questioned and carried 5:0.

Roll Call : Trustee Dan Mortensen called the meeting to order at 7:00 PM.

Members Present: Don Bartz, Mutch Owen, Arlene Paulson, Craig McEwen, and Dan Mortensen. Jim Keleske and Village President George Peterson were excused. Quorum Present. Also present: Clerk/Treasurer Debbie Espeland and the Administrator of Public Works Tim Vergara.

The “Pledge of Allegiance” was recited.

Minutes:

Motion by Paulson/Bartz to approve the Meeting Minutes of March 24, 2014, Special Board Meeting Minutes of March 18, 2014, March 24, 2014 and April 7, 2014. Questioned and carried 5:0.

Requests and Statements from the Audience:

None

Clerk’s Report:
Licenses and Permits
- Motion by McEwen/Owen to grant the licenses and permits. Questioned and carried 5:0.

7. Police Report – Police Chief Jeremy Hunt gave an update on the activities of the Department.

- Jeremy addressed concerns from some residents requesting a change to the Animal Ordinance that limits the licensed animals per household to two cats and two dogs.

- He reported outfitting the new squad cars was going to cost approximately $5,000.00 more than what was budgeted for, therefore he would cut his budget in another category to make up the difference.

- He also reported EO Johnson donated a copy machine to the department.

- He submitted his 1st Quarter Police Report and Police Calls Report for March.

- An update on weather sirens was given. Weather sirens were tested by Northway Communications for their yearly test. The Weston Avenue and Kronenwetter sirens were tested and were inoperable. An update on the repairs was given.

8. Marc Hill – Seminar – Building Inspector -

There were discussions regarding sending Marc Hill the Fire Chief to a Building Inspector Seminar for information on what certifications are needed to qualify him to do the Village Building Inspections. Currently, the Village is outsourcing Building Inspection Services and Marc is doing Fire Inspections; therefore it would be cost effective to have him do the Building Inspections as well. Some members felt the two inspections were too different and were not sure if they were in favor of it at this time. It was decided to table the topic until the next meeting. Motioned by Owen/McEwen to table approving Marc’s attendance to the Building Inspectors Seminar until next meeting. Questioned and carried 5:0.

9. 2014 1st Quarter Ambulance/Misc. Billing Write Offs

Motioned by McEwen/Paulson to approve the 2014 1st Quarter Ambulance and Misc. Billing Write Offs in the amount of $ 15,572. 39. Questioned and carried 5:0.

Terri Baker EMS Letter

Ms. Terry Baker requested her ambulance service/fire equipment fees for service dated 11/10/2013 be written off. Her claim was she was told by the EMS/Fire staff there would be no charge for the service that the Fire Chief would take care of it. In a letter of response to Ms. Baker’s request Fire Chief Hill stated there was not a conversation by the staff of any financial relief for the call. Marc was not present at the meeting, therefore; it was decided to table the request until the next meeting when the Fire Chief was present to get more clarification before a decision was to be made.

Motioned by Owen/Bartz to table the request by Ms. Baker for financial relief of her EMS/Fire service charges dated 11/10/2014 until the next Board meeting for further clarification from the Fire Chief. Questioned and carried 5:0

Aspirus Occupational Health Evaluation

For the Fire/EMS Department to meet OSHA standard requirements and follow best practices the Fire Chief Marc Hill requested approval of a SCBA Respirator Medical Evaluation and Clearance; Physical Ability Assessment for Firefighters to be conducted by Aspirus Occupational Health at a cost of $5,230.00. In discussion it was felt the Village does need to comply with the required standards of the Department.

Motioned by Paulson/Owen to approve the Respirator Medical Evaluations and Physical Ability Testing to ensure the department will meet OSHA Standard requirements and follow best practices. Roll Call Vote: Don Bartz – Aye; Mutch Owen – Aye; Arlene Paulson – Aye; Craig McEwen – Aye; and Trustee Meeting Chair Dan Mortensen – Aye. Aye: 5, Ney: 0. Motion carried by unanimous vote.

Payment of the Vouchers Motioned by McEwen/Owen to approve payment of the vouchers. Questioned and carried 5:0.

Municipal Court

Clerk/Treasurer Debbie Espeland presented a 2008-2014 Municipal Court Financial Analysis for the Village per the request of the Board. Discussions will continue regarding the Joint Municipal Court arrangement between the two Municipalities. There will be an update at the next Board meeting.

Vonnie LLC (L&S) CSM at 1730 CTH XX

Motioned by Owen/Paulson to approve the Vonnie LLC (L&S) CSM at 1730 CTH XX as submitted per the recommendation of the Planning and Zoning Committee to combine Lots 1 and 2 1740 CTH XX with 1730 CTH XX to create a single lot to remain addressed as 1730 CTH XX. Questioned and Carried 5:0.

Vonnie LLC Site Plan : 1730 CTH XX

Motioned by Owen/Paulson to approve the Vonnie LLC Site Plan per the recommendation of the Planning and Zoning Committee with the requirement of a five foot brick façade on the three exposed sides of additions. Questioned and carried 5:0.

WISDOT: State Municipal Agreement (SMA) Revision #2

On January 13, 2014 the Board approved an initial Revision #1 to the WisDOT State Municipal Agreement (SMA) for I39/BUS Hwy 51 in the amount of $113,863.00. The Administrator of Public Works Tim Vergara presented Revision #2 of the (SMA) for I39/BUS Hwy 51 that increased the estimated amount of the project to $ 129,298.00 due to an increase in cost for street lighting. The Village has obligated $197,596.00 toward this project, therefore; the project is still under the obligation. Tim asked for approval for Revision #2 for the (SMA) for 139/BUS Hwy 51 Project.

Motioned by Owen/Paulson to approve Revision #2 in the amount of $129,298.00 for (SMA) for I39/BUS Hwy 51. Roll Call Vote: Craig McEwen – Aye; Don Bartz – Aye; Arlene Paulson – Aye; Mutch Owen – Aye; and Board Meeting Chair/ Trustee Dan Mortensen – Aye. Aye: 5, Ney: 0. Motion carried by unanimous vote.

Crack Filling Service, Corp.

Tim Vergara the Administrator of Public Works recommended the Village enter into a contract with Crack Filling Service, Corp. in the amount of $20,000.00 to crack fill Village streets prioritizing the Village seal coated streets first.

Motioned by McEwen/Owen to enter into a contract with Crack Filling Service, Corp. in the amount of $20,000.00 to crack fill the Village streets. Roll Call Vote: Arlene Paulson – Aye; Mutch Owen – Aye; Craig McEwen – Aye; Don Bartz – Aye and Meeting Chair -Trustee Dan Mortensen – Aye. Aye: 5, Ney: 0. Motion carried by unanimous vote.

Final Outdoor Recreation Plan

Tim Vergara recommended adoption of the Final Outdoor Recreation Plan. He said Fred from the North Central Wisconsin Regional Planning has gone over the last minor modifications with him and the plan is now ready to be finalized.

Motioned by Paulson/McEwen to adopt the Final Outdoor Recreation Plan as submitted. Questioned and carried 5:0.

2014 Arbor Day (April 25) Program

Tim Vergara the Administrator of Public Works stated the Principal at Rothschild Elementary School is interested in the Arbor Day Program again this year. Tim has asked Ray deLong to manage the program.

There will be a 5th grade poster contest at Evergreen and Rothschild Schools. Awards will be given to 1st-3rd place at each school.

ATC is going to donate $250.00 toward the program.

Tim asked for approval of the 2014 Arbor Day Program for Rothschild Elementary School.

Motioned by McEwen/Bartz to approve the 2014 Arbor Day Program for Rothschild Elementary School April 25, 2014. Questioned and carried 5:0.

The Administrator of Public Works Report

The Administrator of Public Works Tim Vergara gave an update on the Department of Public Works.

- All of the Village salt was used as well as the reserves due to the long winter season.

- An update was given regarding the RMMSD adjusting the sanitary bills due to the water run order. The Village received a letter from the RMMSD stating they will be adjusting the sanitary bills for March and possibly April using a 5 month average.

- The Village will be sending out a notice of the water run cancellation and spring flushing.

Committee Reports – Trustee Don Bartz said he would be contacting Deb Ehster on the information she gathered regarding licensed dog and cat limits per household in other municipalities. He would then call a Legislative Committee Meeting if needed.

President’s Report : Village President George Peterson was absent. Trustee Dan Mortensen congratulated the newly elected Village Trustees.

Old Business/New Business : None

Adjourn : Motion by McEwen/Owen to adjourn. Questioned and carried 5:0. The meeting adjourned at 8:00PM.

Debbie Espeland

Clerk/ Treasurer

The entire proceedings are on audio file in the Clerk’s Office.

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